Why use HostelOffice software?

Used by hostels worldwide

Don’t waste time spending under 50 euros a month for your software that loses you 1000+ in bookings a month. This software is used by hostels worldwide for the last 15+ years with many new user’s increasing profit to over 100% and are paying us only around 100 euros a month? HostelOffice enables so many additional bookings for hostels and increased profit per booking that many users open an additional hostel within a year of using our software or buy an apartment near their hostel to load in the software and rent out short term. If you are not using our software then you are encouraging others to open hostels in your city. You can not afford to waste time on hipster software that makes you fall behind.

Works direct with the agent

The Only hostel software solution that does not rely on third party Channel Manager software to gain you the agent integrations with the PMS we provide. The software works direct with the agent so all integrated agents do not rely on third party software, as we also have the direct legal agreements with those agents. Software that does not have the ability for direct agent integrations are playing with your financial success when they fall short in other challenging areas.

We even provide your hostel with an App so guests can connect with each other and receive notifications from you about your tours, events, activities, offers etc that leads to them rating your hostel higher and leaving great reviews online that leads to more bookings for you.

No third party ‘logmein’ software required.

Sub standard software is going to force you to run a server 24×7 or will be web-based so you can not access it when your internet drops off. HostelOffice is loaded on your computers and synchronised by our servers so you can still run the software even if your internet drops off. If you want to work from home or a coffee shop you just open the software on your laptop and see the software live without any need to access you reception computer. No third party ‘logmein’ software is required.

Comes standard with a fully integrated booking engine for your website and remote access without the need for third party remote access software. Managers download the software on to as many of their computers as they like so they access the front office from their laptop anywhere in the world.

Over 15 years experience

With over 15 years proven market operation we have a vested interest to ensure the software remains leading edge. We are more PCI DSS compliant than many agents. The only software supplier with an App to improve your networking to gain more bookings. Automated emails that automate your SEO and ease the workload of your staff. Discount codes to assist you attract your preferred guests. The only hostel software supplier with a signed Google agreement as we offer you Google integration with Google Maps, Google Hotel Finder, Google Locations and more as well as Google Credits every month. We have more to offer you that gains you more bookings than you can imagine.

Designed and maintained by computer scientist engineers.

More Direct hostel bookings

HostelOffice enables more direct hostel bookings in the following ways:

The software automates the improvement of your Google ranking free of charge so more travellers are enticed to book direct in to your hostel so you gain more commission free direct bookings and as a result are more profitable. Via this automated SEO improvement your hostel becomes more sustainable and potential guests can see the positive difference between your website online in comparison to other hostels in your region and this encourages them to book in to your hostel.

Then when they do search on your website the dates to book they are more likely to proceed as the integrated automated booking engine we supply you is very intelligent. You can see in this film how booking inquiries are not rejected when you have a room that can be sold for the price you want in a different configuration.

The software also automates the attraction of higher ratings and better reviews via the automated messages sent to guests. All guests are sent an automated message just before they arrive at your hostel that includes any amount of information you like, as shown in this film.

You will also be networked with other users so they promote your hostel to their guests via the discount codes and the HostelGuru smart phone app.  No other hostel software PMS provider is offering a free smart phone app that enables guests to communicate with each other and book direct in to your hostel without loss of commission. Our HostelGuru app is leading edge because it is what travellers want and enables independent hostels to network together to provide a better experience and greater service than hostel chains.

The Google integration is an outstanding opportunity that is useful for the most attentive hostel managers.

We become your personal trainer

We function like a personal trainer for hostels. The more effort you are willing put in to gaining a profitable hostel then the more assistance we will provide free of charge. If you follow all our instructions you will pay less to us and gain rebates from us. We will show you how to can get to a point where you pay us nothing per month, gain Google credits from us each month, and you are gaining as many 100% bed price paying guests as possible.

We started by opening the first hostel in an Eastern European city and grew to win an 8th Best Hostel in the world Hoscar. Then took on being the sole partner promoting and distributing the DormProject software under this HostelOffice name. We have vast experience improving the online presence of our own website and for that of many users. Backed up by a Masters Degree in Internet Communication we studied hard for and sacrificed a lot of time to achieve for your benefit.

Let us be your personal trainer.

Synchs with all major agents

Let us change your income from 88% to over 100% per booking

With so many features and functions of software it is easy to lose sight of the bottom line benefits. This film makes it clear that the software generates money for the hostel owner and is not a cost to you, you will gain more free time and have less stress and more certainty as a result of using the HostelOffice software.

HostelOffice features

User Friendly

- Available for Windows, Mac or Linux.
- Graphic User Interface.
- Drag n Drop bookings.
- YouTube accessible training films.
- Management access levels.
- Scroll over to see dorm and private prices.
- Automated reminders for you
- Use colours to have bookings highlighted..

Frees up your time

- Concurrently sell rooms in different configurations and for different seasons.
- Promote tours only available for the dates of the bed booking.
- Auto email messages to all guests before arrival, during stay, and after departure.
- Automatic reports via email, even to tour providers.
- Two mouse click auto email send receipts and invoices to guests.

Safe and Secure

- Mirrored data for disaster recovery
- Not web based so is accessible without internet
- Audit trail for every single edit
- Manager edit capability with option to lock in data once sent to accountant.
- PCI DSS Compliant.
- Load on to as many computers as you want.

An introduction to HostelOffice software

Next Steps to start using this software.

Quick Start

To get started within 24 hours: Email us your hostel name and any company details you want on the invoice.

One Time setup fee is 200 euros. The first three months will be charged at 100 euros a month. Thereafter, all invoices will be based on the amount of beds and integrations.

Once you pay the invoice (Paypal is fastest) then send us your room list. We need to know your room numbers and what physical beds are behind each door.

Then we configure your software and send you the download codes within 24 hrs.

Then let us know the day you want to go live using the software and enter the existing bookings hours before going live.

Send us your agent account details so we can integrate the agents and we will let you know when the agents are integrated.

All done.

Getting Started

40 euros a month is the base price that you add 1 euro on top for every 2 beds in your hostel and then the agent integrations are priced in proportion to the amount of beds the hostel has. So a 50 bed hostel would pay 90 euros a month for the software integrating with 4 agents. In return for your 90 euros we will return you at least 900 euros is extra income per month.

The direct agent integration options are Google Hotels that includes Google Maps and Google Locations, TripAdvisor's TripConnect integration, HiHostels, Agoda, Booking.com, HostelBookers, HostelsClub, GOMIO, and Hostelworld that includes, Hostels.com and Bed&BreakfastWorld if you want.

If you feel there is a need to be integrated with another 20 agents then we can enable that via our integration with a channel manager. Because we have a far superior integrated booking engine for your website and have automated functions that gain your hostel more Google reviews and ratings that in turn leads to more direct bookings you do not have to feel the need to give allocation to every agent. If you do give allocation to every agent then you risk pushing out 100% bed price paying guests and replacing them with commission lost bookings.

Do Not Pay 12 Months Up Front

Your first two invoices are for 3 months duration each and thereafter invoices are every 6 months.

Free trials are only possible after the 200 Euro setup fee is paid as we are very serious about making hostels successful and we need the hostel to be committed and as serious.

We do not lock you in with a contract because we are confident the solution will keep you happy.

We will also permanently reduce your monthly fee by 25 euros per month for every new user you introduce.

Book into your hostel using the new Hostel Guru app!


HostelOffice user hostels are bookable on the Hostel Guru smart phone app.  Backpackers and other travellers connect with each other on the app and book in to HostelOffice hostels on the app. This enables your hostel to co-operate with feeder hostels and better able to compete with chain hostels.

Find out more on the Hostel Guru website.iphon5_hand

This is the future of booking anything where the guest is able to see and communicate with fellow guests before they arrive at your hostel. The more interesting are the other guests then the more likely will new guests engage and be active at your hostel creating memorable experiences.

The automates the stimulation of activity at your hostel as you can set weekly messages about regular events or send spontaneous messages that your guests receive no matter where they are located during the day. Your tour providers will love the ability to simply send a message that their tour is soon to depart from your reception.

No longer do you leave it to chance once your guests check-in that they will remember what they can see and do each day when at your hostel. All guests, when checking-in, are pointed to the HostelGuru poster at reception that has smart phone scanable download links so the guest can immediately download the app.

Free Frequent Upgrades

Our programmers are also software owners so you have extra security knowing they will not depart the business leaving us short of programming skills. These programmers work full time adding features and functions to the software that you receive in seamless and frequent upgrades.